Embed yourself in a non-negotiable place. Weblinks in emails do not convert. Calendars do.
Works with Apple Calendar and Google CalendarMicrosoft Outlook — Coming soon
The Apple Calendar experience
Thursday – Sep 3, 2026
Sample demo
Your acquisition channel is second to none. Your community presence is stellar.
Don’t let it go to waste.
With LinkMyCal, you guarantee parents:
Their phone calendar is prime real estate. Claim it.
You are in. They see you. Every time.
Scheduling is an administrative nightmare.
Costly in time and money.
LinkMyCal solves it at the root:
Scheduling between teachers, counselors and parents just became frictionless.
Easy bookings. No conflicts.
Is this link safe?
Do I need to prove I am not a robot?
Parents and donors are busy people.
Make it frictionless for them.
Make it personal. No cold email. No booking link slop.
White-glove service.
You have their emails, snail mail, even their phone numbers.
It’s creating attrition.
With LinkMyCal:
Donors accept in one click on their phone calendar.
Increase donations. Decrease administrative costs.
With LinkMyCal, parents and donors
No phone calls, texts, or emails.
No outreach. No weblink.
We make it frictionless.
Parents and donors link their calendars with single sign-on (SSO).
Mobile-first parent and donor demographic.
Organize your events and schedules in minutes, not days.
Cross-ecosystem compatibility. Runs on Apple Calendar and Google Calendar. Outlook coming soon.
Drastic reduction in administrative overhead.
Broadcast any new event with ease.
No expensive outreach needed.
Share away. Instantly visible to those you need to reach.
We all need to cancel and reschedule. LinkMyCal makes it easy.
Canceled events become available to others instantly.
Maximize event and parent-teacher meeting attendance.
Learn how LinkMyCal handles your information. Our privacy policy explains what we collect and how we use it to schedule your life with ease.
Read our Privacy PolicyYour data is private and unreadable by others.
Delivering events and scheduling invites directly into the phone calendar they use daily increases adoption and retention. They experience a white-glove, high-touch impression before they even step foot on campus.
Use and extend your network. Outreach is as simple as adding events to your calendar. Then, ask your network to share it with theirs. And, easily share with professional organizations like NAIS, NWAIS, and CAIS.
Reclaim staff bandwidth during peak cycles. LinkMyCal automates the entire scheduling loop—including cancellations and rebookings—freeing your staff to focus on building relationships, not paperwork.
Go beyond the basics. Each of the videos below is a deep dive on how LinkMyCal works and how it will empower your staff, parents, and donors.
See how scheduling fits into the calendar parents and donors already use.
Block a day, week, or any other combination of days and times. Affected bookings will be canceled and appointment holders notified.
See how LinkMyCal makes it easy for you as well as parents and donors to make appointments with their AI agents.
Select who may see which event, even how many people may attend.
Your data is yours. Their data is theirs.
Understand who sees your events, open slots, and bookings, and how invitations work.
No. Parents and donors manage their events and invites on their native (or preferred) calendar app (Apple Calendar or Google Calendar). Microsoft Outlook support is coming soon.
LinkMyCal is what’s called ‘invisible technology.’ It lives behind the scenes, never to be seen by the user. To achieve this, LinkMyCal needs to link the user’s phone calendar with our services.
The connection process users follow gives us permission to do so. Users only need to complete this task once. There’s nothing to update or maintain. And there’s no need for them to ever go back to their account to continue enjoying our services.
Navigate to the My Availability section. Click on the vertical ellipsis at the top-right corner of the availability window you wish to modify. Select Edit. This will reopen your previously created availability. Make changes as needed and click Publish.
You may also navigate to Blocked Time to auto-delete existing availability slots and (optionally) cancel existing appointments during a planned or unplanned break. No need to email anyone. LinkMyCal will email them for you and delete the events and appointments from their calendars too.
Only the availability and events you choose to share are visible, and only to the people you share them with.
It is key to note that shared calendars are still private. Only you see every appointment on the calendar.
The people you share the calendar with can see two things:
They cannot see availability slots that have already been booked by other members — those slots are only visible to you and the person who made that specific booking.
Also note that when you add a contact to a shared calendar, that contact receives an email invitation. They can accept or decline:
We operate on the principle of Data Minimization. That is, we only access and store the information necessary to help organize your life. Please review our Privacy Policy for a detailed description of how we manage your data.
Also note that we are a service provider/processor and, hence, we operate as a technical conduit. We do not own, control, or independently manage the data assets populated into a user's calendar links. Please review our Terms of Service to learn more.
No. Only schools and professionals who wish to create availability and find time with others through our interface have a paid account. Everyone else has a free account. Anyone booking with you from their phone calendar will use the free account.
On their phone calendar.
Join nowFree for parents and donors. No app to install.
